School/ College Management System Software.

JIXOFT’S SCHOOL MANAGEMENT SYSTEM SOFTWARE

The most Reliable, Secure and Fast Solution

Manage and Control your School’s operation under your finger tips

Smooth and Easy to Use
The JiXoft’s School Management System is extremely easy to use and is yet most secure, fast and reliable. The User Interface is very user friendly and according to your routine tasks so that you never feel any difficulty, and if you do, we are here to help.

Control and Monitor your Finances
Controlling your Receivables (Fee) and Payables (Expenses) are as easy as clicking the mouse button and you get all you need in the form of precise, comprehensive and most accurate reports.

Automatic SMS Notifications
Predefined SMS are sent automatically upon various stages of records processing. Furthermore, you may broadcast an SMS to Entire School, Students, Teachers and even to Transport Drivers to inform about any event

Based on Microsoft SQL Server 2012
The JiXoft’s School Management System’s backend has been developed on the award winning, most secure, reliable and fast Microsoft SQL Server 2012 running on Windows Server 2012 R2 OS

User Management
You control the usage of software, you provide the permissions of software features, you control your staff and their work. The sensitive financial reports and summaries are only visible to you, unless you allow any user to view and print

Software Overview

Salient Features

School Management System software is an automation solution for today’s modern schools and colleges. Our School Management System software provides the facility to carry out all day to day activities of a school, making them fast, easy, efficient and accurate. Our school software is simple yet powerful integrated plateform that automates all the sections/departments. i.e. Admission management from Admission to Withdrawal, examinations, monthly tests, certificates, reports, attendance, accounts, payroll, inventory and fee management etc…

Our School Management System software helps educators to manage, analyze and get reports of extensive data, while saving time by eliminating repeated data entry.

Our software is based on the following modules, interconnected with each other.

• Admissions and Withdrawal Management
• SMS Management
• Attendance Management
• Fee Management
• Examination Management
• Session, Classes, Section and Statuses
• Employees Management System Module
• Accounts Management Module
• Pay Roll Management
• Certificate Management
• Letters Management
• Users & Permissions Management

Admissions and Withdrawal Management

The journey starts with an admission form and closes on certificate issuance. In this process every admission goes through all the departments each year until completion. In our software the Admission process starts with a family registration form, which collects father’s mother’s, guardians’ information along with their contact numbers and addresses and a Family ID is issued dynamically to each family just like our CNIC’s Family No, which becomes source information of every child belonging to the specific family. It thus eliminates the need of data entry repetition.

There are various reports generated by our software on a single data entry and provides you the maximum information you may require. Some of the features of Admission Section are:

• Register virtually unlimited families
• Unlimited Admissions of Students
• Contacts numbers of families
• Automatic and Fully computerized AWR
• Separate AWR for Primary, Middle, High and Higher Secondary sections without any additional data entry
• View or Print the Contact List of current families
• Print Labels of current families
• 1st, 2nd, 3rd… children of a family are automatically marked for siblings and other purposes

Some Sample SMS sent automatically by our software.

…

Respectable Father of (STUDENT NAME), the student has taken Leave from school on 17/05/2017. Your School name Public School and College, Mansehra.

…

Respectable Mother of (STUDENT NAME), the student was Marked Absent due to Late Arrival to school on 17/05/2017. Your School name Public School and College, Mansehra.

…

Respectable Mother of (STUDENT NAME) of Class 7th, Rose, We have Received the Amount of Rs. 3160/- on Dated: 17/05/2017. The Balance Amount is Rs. 0/-. Your School Name Public School and College Mansehra.

SMS (Messages) Management

One of the key features of our School Management System software is to provide the facility of automatic and custom SMS sending options. SMS are tightly integrated into our software and pre-defined SMS are sent automatically upon different record conditions.

Masked SMS (from your school’s name) and SIM number based (from cell number) or both options are avaialbe to avail this service. The Masked SMS are one way SMS and the messages to families are sent by your school name same like you receive SMS from your Mobile Carrier like Zong, Ufone, etc… On the other hand, the SIM based SMS are two-way SMS you can also receive SMS from parents and view in our software, however, PTA limitations to the number of SMS per hour are applicable, which is currently 200 sms/hour. Exceeding the limit will cause blockage of SIM.

You can send SMS to

• the single selected family;
• the current families;
• one or more selected classes;
• one or all employees;
• transport drivers who provide pick n drop services;
• all or selected old students who have left the school;
• the entire list of contacts;

Attendance Management

Attendance is a daily and an important task of every class. Attendance registers are kept secure and neat throughout the session. All the class wise and cumulative attendance reports are prepared from these registers. Our software provides automatic yet very efficient way of managing the attendance. All the attendance related reports are generated automatically, daily, monthly or session wise.

Some of Attendance Features are;

• Daily class wise Attendance on a single click
• Daily Attendance report of entire school
• Monthly Attendance Sheet (Replica of Attendance Register)
• Monthly class wise and student wise Attendance Summary
• Session wise Attendance report
• Absent, Leave or Late Arrival SMS are sent automatically to parents with the name of student and class
• Leave Absent or Late Arrival daily report
• Leave and Absent report

Fee Management

The most secure, fast, reliable section of our software is the fee management section. The entire section runs under your finger tips as per your requirements, fee from defining to assigning to a student or to a class is under your control.

The automatic generation of bar coded fee vouchers eliminate the need of fee cards and you don’t have to fuss about pen and ink. The fee vouchers are distributed either to students or to families just like electricity and Sui-gas bills. The parents get an SMS of the fee receipt. Fee collection and related financial reports are hidden from all the staff except the owner or admin. All reports of fee are generated automatically upon processing the fee voucher. The data belongs to your school and our software secures it as a strictly confidential at your school’s servers.

The fee collection staff is responsible to submit the fee amount to you according to the daily fee collection report. A single rupee cannot be hidden in the report. The fee management section is very comprehensive and as lots of features. These includes:

• Add unlimited number of fee heads
• Define or change fee rates
• Activate/Deactivate fee heads
• Generate single or class wise fee vouchers
• Print fee vouchers class wise or family wise
• Absence fine are automatically calculated and added to the fee vouchers
• Every fee voucher is bar coded for rapid and accurate fee processing
• Late Fee Fine is calculated automatically after due date
• Late Fee Fine is included with Arrears in the next month’s arrears if fee is not paid
• Option to exempt selected students from fee
• Option to provide discounts to selected students
• Discounts are separately mentioned in daily fee collection report
• Fee Register is generated automatically
• View or Print list of Arrears with option to send SMS and Letters
• Provide siblings to family children as 1st, 2nd, 3rd etc…
• List of Fee Not Paid students
• List of Fee Paid students
• Class wise receivable report
• Daily Fee Collection Summary
• List of Fee Collection Report between two dates
• Session Fee Register

Examinations Management

A fully dynamic module with simple and easy, produces powerful results. The academic progress of students and teachers were never so easy before, our software evaluate, assess and generate examination reports automatically with one simple step; i.e. all you need is to enter marks obtained, and viola; examination and teachers’ progress reports are ready to print.

Every school has its own mechanism to conduct examinations, our examination module fulfills all the requirements of a modern school’s demand. Furthermore, we mold or adjust our examination section according to your requirements and criteria you need. Some of the salient features of our examination module are;

Exams Features;

• A fully dynamic module with simple and easy management
• The academic progress of students and teachers are evaluated automatically
• Define unlimited subjects and assign to teachers
• Define unlimited Tests and Exams
• Blank Award Lists with students name class and subject wise for teachers
• Filled Award Lists with ranking of positions, passes and fails with students count
• Automatic Generation of Master Sheets class wise
• Automatic Generation of DMC
• Automatic SMS to parents with results of their beloved child

Session, Classes and Status Management

Our software provides the easiest yet powerful features to manage classes and sessions along with regular, struck off, expulsions, warning statuses of students. Classes and sections are defined at the very beginning and you may add additional classes or add as many sections of a class as you want at any time. The students can be shuffled between classes and sections very easily without effecting their fee history and arrears.

On the start of each session year entire class can be promoted to new session year with an option to demote any selected one on a single click. Some features are;

Features:

• Unlimited addition of new classes
• Add or change students’ current statuses
• Records entire history of the student class wise and it stays as long as the software stays
• Promotion of entire class on a single click with an option to demote or change the sections
• Option to hide or show section or classes
• Rename any section at any time without effecting the existing students and their data

Employees Management System (EMS)

Employees Management System is also an important yet mandatory department of any institution, our software provides essential yet important features to this module; some of them are;

Features:

• Add unlimited number of employees
• Add unlimited number of applicants
• Manage the applicants, send them SMS when needed
• Assign multiple designations to single employee
• Employees’ Attendance Management
• List of Teachers
• List of Other Staff
• List of Subjects assigned to Teachers
• List of Class Wise Teachers
• Teachers’ Progress Report

Accounts Management System (AMS)

Managing finances including income and expenditures are the key factor to successfully manage any institution. Our Accounts module is developed on the basic principles of accountancy under the supervision of highly experienced and educated team of accountants.

The accounts section is very user friendly, which is easy to use that any clerk, bursar or accountant can easily post vouchers and the rest of accounts related reports are generated automatically.

Each report of accounts module is protected and hidden from all employees and are controlled by the Admin. The Admin can give permission to access such confidential documents from ‘Users and Permissions’ section.

Some of the features from our accounts module are;

Managing finances including income and expenditures are the key factor to successfully manage any institution. Our Accounts module is developed on the basic principles of accountancy under the supervision of highly experienced and educated team of accountants.

The accounts section is very user friendly, which is easy to use that any clerk, bursar or accountant can easily post vouchers and the rest of accounts related reports are generated automatically.

Each report of accounts module is protected and hidden from all employees and are controlled by the Admin. The Admin can give permission to access such confidential documents from ‘Users and Permissions’ section.

Some of the features from our accounts module are;

Features:

• Creating and Printing Chart of Accounts
• Four-Level Chart of Accounts for a vast range of reports
• Cash Payment Vouchers
• Back Payment Vouchers
• Cash Receipt Vouchers
• Bank Receipt Vouchers
• JV
• General Journal
• General Ledger
• Trial Balance
• Accounts Summary

Pay Roll Management System

Salaries are an essential expense and need to be maintained properly specially advances, EOBI, taxes, securities and deductions. Our software provides an easy to maintain section of Pay Roll. The salaries are generated on a single click for the selected month along with ready to print salary slips. The salaries are processed by salary slips and all the accounts related reports are generated automatically.

Some of the features of this section are;

Features:

• Define and manage salary heads and rates
• Assign salaries on a single click
• Security Deduction
• Advance Salaries
• Payment to Employees
• Salary Sheet
• Generation of salary slips
• Salary Issuance Sheet with attendance and salary heads

Users & Permission Management

The privacy and confidentiality is our top priority among many others and is a key factor in every organization. The level of access to different resources including software features varies according to the genre of designation and the responsibilities one has on his/her shoulders. Our school software has been developed keeping in the same view to give you a complete control over each report and form that you may permit any user to access or not. You can manage all the options of the software one by one and decide whom to assign.

You can add virtually unlimited number of users and assign unique access rights to each user as per you desire; some of our features from this section are;

Features:

• Define unlimited number of users
• Each user is protected with a password
• Only Admin can change the passwords for users
• Admin can block or allow any user
• Every important transaction is recorded with the UserID and Hidden Time
• Every user gets only those menus and icons, which are permitted by the Admin the rest are hidden
• Users cannot break the security

Certificates & Letters

The certificate section includes; Birth Certificate, Family Wise Birth Records Certificate, Hope Certificate, Provisional Certificate, Character Certificate, Bona Fide Certificate etc…

All the certificates are generated on the fly as per your required format and can be printed on a single click by any available staff member, if certificate issuance option is granted by the admin.

Issuing or sending letters to parents about different events and purposes can never be so easy task until using our software. Our software provides the ease of generating different kinds of letters according to your requirements and formats. All you need is to select a student in the desired type of letter section and click on generate and print and a pre-defined letter as per your requirements.

Features:

• Print Birth Certificate
• Family-Wise Birth Records
• Bona Fide Certificate
• Provisional Certificate (discontinued)
• School Leaving Certificate according to the Board’s and Department of Education’s requirements
• Hope Certificate
• Struck Off Warning Letters
• Struck Off/Expulsion Letters
• Fee Not Paid – Letters
• Invitation Letters

Technical Support

The after sale technical support is essential and a success of every product being in used by the clients. We provide more concentration on after sale support and never leave our clients unattended. We are here to provide our services to help you, guide you and to understand your problem and resolve it at our highest priority. The email technical support is free for the first year; however, we provide full technical support for the first two months absolutely free to our new clients. After the free period, we offer our valuable services to assist our clients even more better that you may not need to employee any staff to do the I.T. based ser vices.

Furthermore, you get new updates; new modules, new reports, server maintenance, client computer installations, network troubleshooting, on demand software usage training, telephonic support, our visits to your premises, remote connections and database backups either local or cloud based in our offered services.

Our Monthly Support Packages are categorized according to your needs to eliminate all of your data as well as computer based worries and you may spend your precious time on other important issues.